By-Laws & Resolutions


KDCCW Convention 2017 Resolutions
KDCCW Convention 2016 Resolutions
KDCCW Convention 2016 Resolution (Addendum)
KDCCW Convention 2014 Resolutions (Draft)
KDCCW Resolutions 1990-2008
Policies of KDCCW Board - Convention Kingsport, May 2011

Official Bylaws of the Knoxville Diocesan Council of the National Council of Catholic Women As adopted at the Knoxville Diocesan Convention, Kingsport, Tennessee 1990



Amended at the KDCCW Convention, Morristown, April 1993
Amended at the KDCCW Convention, Kingsport, May 1997
Amended at the KDCCW Convention, Nashville, April 1999
Amended at the KDCCW Convention, 2002
Amended at the KDCCW Convention, Knoxville, April 2004
Amended at the KDCCW Convention, Oak Ridge, May 2006
Amended at the KDCCW Convention, Gatlinburg, April 2008
Amended at the KDCCW Convention, Chattanooga, April 2009
Amended at the KDCCW Convention, Kingsport, May 2011

Official Bylaws of the Knoxville Diocesan Council of Catholic Women



ARTICLE I - Name
ARTICLE II - Insigne
ARTICLE III - Objectives
ARTICLE IV - Membership
ARTICLE V - Autonomy
ARTICLE VI - Governing Bodies
ARTICLE VII - Meetings
ARTICLE VIII - Nominating Committees & Elections
ARTICLE IX - Representation & Voting
ARTICLE X - Term of Office
ARTICLE XI - Duties of Officers
ARTICLE XII - Commissions/Committees
ARTICLE XIII - Dues & Contributions
ARTICLE XIV - Political Activities
ARTICLE XV - Funds & Property
ARTICLE XVI - Resolutions
ARTICLE XVII - Amendments
ARTICLE XVIII - Indemnification
ARTICLE XIX - Dissolution
ARTICLE XX - Parliamentary Authority

ARTICLE I NAME


This organization shall be known as the Knoxville Diocesan Council of the National Council of Catholic Women, hereinafter referred to as KDCCW.

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ARTICLE II INSIGNE


The Board of Directors shall establish the insigne of the KDCCW.

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ARTICLE III OBJECTIVES


The objectives and purposes of this KDCCW shall be the following:

Section 1.
To unite the Catholic organizations and individual Catholic women of the Diocese, to develop their spiritual growth and leadership potential and to motivate and assist them to act upon current issues in the Church and Society.

Section 2.
To be a medium through which the Catholic women of the Diocese may speak and act on matters of common interest.

Section 3.
To establish relations with other civic and social agencies and interfaith groups in the endeavor to create interest in, and to aid in the solution of present day religious, civic and educational problems.

Section 4.
To unite with the Church and its teachings and to further such undertakings as have the recommendations or the approval of the Bishop of the Diocese.

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ARTICLE IV MEMBERSHIP


The objectives and purposes of this KDCCW shall be the following:

Section 1.
All Catholic women's organizations who subscribe to the objectives of the KDCCW shall be eligible for membership.

Section 2.
Groups of Catholic women from organizations of male and female membership who subscribe to the objectives of the KDCCW shall be eligible for membership.

Section 3.
Catholic women who are individual members of the National Council of Catholic Women and who subscribe to the objectives of the KDCCW shall be eligible for membership

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ARTICLE V AUTONOMY


This KDCCW shall not in any way interfere with the government or violate the autonomy of any Society or association affiliated with it.

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ARTICLE VI GOVERNING BODIES


The objectives and purposes of this KDCCW shall be the following:

Section 1.
(Diocesan Convention)

The governing body of the KDCCW shall be the voting delegates assembled at the Diocesan Convention.

Section 2.
(Board of Directors) Voting members of the Board of Directors shall consist of the following:

membership
Elected officers of the KDCCW
Immediate Past President
Deanery Presidents elected by their respective deaneries
Diocesan Moderator and Deanery Moderators
Commission Chairmen and Vice Chairmen
Two (2) elected/appointed representatives from each Deanery
Chairmen of special committees appointed by the President
Any member of the NCCW Board of Directors residing in the Diocese
   of Knoxville
Province Director of Louisville
Non-voting members of the Board of Directors shall consist of past
   Diocesan Presidents.
Qualification for membership of an elected/appointed representative
   on the Board of Directors is dependent on an individual being a member
   of an affiliate organization or an individual member of NCCW.

Section 3.
(Executive Committee) The Executive Committee shall consist of the President, Immediate Past President, Vice President, Deanery Presidents, Recording Secretary and Treasurer.

Section 4.
(Officers)

a) The elected officers shall be: President, Vice President, Recording
   Secretary and Treasurer.

b) The rotation of office of President among the Deaneries is to be
   encouraged.

c) The Bishop of the Diocese shall be honorary president.

Section 5.
(Actions)

a) In emergencies, the Executive Committee shall have power to act.
    All actions taken by the Executive Committee shall be reported to
    the Board of Directors as soon as possible, but no later than thirty
    (30) days.

b) The Board of Directors shall have jurisdiction over all matters
    relating to the management of all affairs of the KDCCW subject
    to the final approval of the Bishop of the Diocese. No action of the
    Board of Directors shall conflict with any action taken by the voting
    delegates assembled at the Diocesan Convention.

c) The Board of Directors shall have power to fill a vacancy in any
    office which the Board of Directors was originally authorized to fill
    under Article VIII, Section 2A. The appointees shall possess all the
    qualifications for original election.

d) All public statements issued by a KDCCW Board member while
    serving as representative of KDCCW shall be consistent with
    KDCCW objectives and policies.


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ARTICLE VII MEETINGS


Section 1.
a) The KDCCW general membership shall convene annually during
    the second calendar quarter for the transaction of business.

b) The call to the Diocesan Convention shall be sent no less than
    sixty (60) days prior to the Diocesan Convention.

c) A registration fee shall be charged to all attending the Diocesan
    Convention, the amount to be decided by the Board of Directors.

Section 2.
The Board of Directors shall meet at least three (3) times a year, once in the city where the Diocesan Convention is held and the other two meetings to be called at the time, location and discretion of the President with the approval of the Executive Committee. Members are to be notified no less than three (3) weeks prior to the date of such meetings.

Section 3.
Meetings of the Executive Committee shall be subject to the call of the President or at the request of a majority of the Executive Committee members.

Section 4.
A biennial orientation meeting of the newly elected Diocesan officers and appointed Diocesan board members shall be called following the Diocesan Convention and shall be held prior to close of the fiscal year, June 30.

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ARTICLE VII MEETINGS


Section 1.
a) The KDCCW general membership shall convene annually during
    the second calendar quarter for the transaction of business.

b) The call to the Diocesan Convention shall be sent no less than
    sixty (60) days prior to the Diocesan Convention.

c) A registration fee shall be charged to all attending the Diocesan
    Convention, the amount to be decided by the Board of Directors.

Section 2.
The Board of Directors shall meet at least three (3) times a year, once in the city where the Diocesan Convention is held and the other two meetings to be called at the time, location and discretion of the President with the approval of the Executive Committee. Members are to be notified no less than three (3) weeks prior to the date of such meetings.

Section 3.
Meetings of the Executive Committee shall be subject to the call of the President or at the request of a majority of the Executive Committee members.

Section 4.
A biennial orientation meeting of the newly elected Diocesan officers and appointed Diocesan board members shall be called following the Diocesan Convention and shall be held prior to close of the fiscal year, June 30.

ARTICLE VIII NOMINATING COMMITTEE, NOMINATIONS AND ELECTIONS


Section 1. (Nominating Committee)
At the Fall Board Meeting of the second year of each administration, a Nominating Committee consisting of members of the Board of Directors, one from each Deanery, shall be elected by the Board of Directors. The President shall appoint the chairman from the elected committee members.

Section 2. (Nominations)
a) At the Winter Board Meeting of the second year of each
    administration, the Nominating Committee shall, subject to the
    approval of the Moderator, present for election one name for
    each of the Diocesan offices of President, Vice President, Recording
    Secretary and Treasurer. Other nominations may be made from
    the floor.

b) Nominees shall be Catholic women who are members of
    an affiliated organization who have consented to serve in the
    office for which nominated. Individual members of NCCW may
    be nominated if membership has been held for two (2) years and
    the individual has had previous experience on an affiliate organization
    Board of Directors. Nominees for the offices of President and Vice
    President shall have served at some time a term on the KDCCW
    Board of Directors.

c) Members of the Nominating Committee may not be candidates
    for office while serving on the committee.

Section 3. (Elections)
a) Election of Diocesan officers shall be by ballot at the Winter
    Board Meeting, unless there is only one candidate for an office,
    when by unanimous vote the ballot for that office shall be dispensed
    with. If inclement weather prevents the presence of a quorum at the
    Winter Board Meeting, a written ballot shall be taken by mail.

b) The installation of the Diocesan officers shall take place at the
    close of the Diocesan Convention.



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ARTICLE IX REPRESENTATION AND VOTING


Section 1. (Representation)
a) Each affiliated organization shall be entitled to be represented
    at the Diocesan Convention by two (2) voting delegates.

b) Individual members of NCCW who have held NCCW membership
    for two (2) years shall have vote at the Diocesan Convention.
    Recordskept at NCCW and made available to the Diocesan
    Parliamentarian will certify individual members.

c) The President of each organization or her designee shall certify
    thenames of the delegates of the organization to the Diocesan
    Parliamentarian before the Business Session of the Diocesan
    Convention.

d) The voting membership of the Diocesan Convention shall
    consist of the certified organization delegates, certified
    individual members, and the Board of Directors of the
    KDCCW.

e) Any newly created Deanery may apply to the Board of
    Directors for separate Deanery affiliation.

Section 2. (Voting)
a) Voting at any meeting shall be confined to voting
    delegates present.

b) A quorum shall be as follows:

    Diocesan Convention: The voting membership present.
      Each voting delegate is eligible for one voting card.

    Board of Directors: Nine (9) members, two (2) of
      whom shall be officers

    Executive Committee: Five (5) members

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ARTICLE X TERM OF OFFICE


Section 1.
The term of office for officers shall be from the close of the Diocesan Convention at which they are installed for a two (2) year term until the close of the Diocesan Convention at which their successors are installed.

Section 2.
No elected officer shall be eligible to serve more than two (2) consecutive terms in the same office.

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ARTICLE XI DUTIES OF OFFICERS


Section 1. (President)
a) The President shall preside at all meetings of the
    KDCCW and at all meetings of the Diocesan Board
    of Directors.

b) The President shall be an ex-officio member of all
    committees except the Nominating Committee of the
    KDCCW and an ex-officio member of the Board of each
    Deanery.

c) She shall be the official representative to the Board
    of any organization directly and indirectly related to the
    Diocese of Knoxville, if so requested by such organization.

d) The President shall appoint the Commission Chairmen,
    Parliamentarian, Corresponding Secretary, e-Secretary
    and Chairmen of special committees.

e) The newly elected President shall preside at the
    biennial orientation meeting (reference ARTICLE VII,
    Section 4).

f) The President can authorize payments up to $100
    without approval of the Executive Committee.

g) She shall perform such other duties as devolve
    upon her office.

Section 2. (Vice President)
a) The Vice President shall perform all duties of the
    President in her absence or disability.

b) She shall perform such other duties as may be
    assigned by the President and as ordinarily pertain
    to the office.

Section 3. (Recording Secretary)
a) The Recording Secretary shall keep the minutes
    of the Diocesan Board meetings, the Diocesan Convention
    and all Executive meetings and shall have charge of all
    papers pertaining to her office.

b) She shall furnish a report of the actions take by the
    Executive Committee and Board of Directors to all
    Board members within thirty (30) days (reference
    ARTICLE VI, Section 5A).

c) She shall call the roll at the Diocesan Convention
    and meetings.

d) The Recording Secretary shall maintain a separate
    file on Resolutions adopted at each Diocesan Convention
    as a permanent record and as a reference for the Resolution
    Committee Chairman.

Section 4. (Treasurer)
a) The Treasurer shall submit annual dues notices to
    the Deanery Treasurer for all affiliates within her
    Deanery each October. The Treasurer shall receive
    all dues through the respective Deanery Treasurers.
    She shall forward to the National Council of Catholic
    Women membership dues for each affiliated parish
    council or inter-parochial group affiliated, accompanied
    by the name of the organization and the name and
    address of the person to whom National literature is
    to be sent.

b) The Treasurer shall pay all pre-budgeted bills,
    others to be paid as authorized by the President and/or
    Executive Committee.

c) The Treasurer shall provide written Treasurer's
    Reports at KDCCW Board meetings and Executive
    meetings.

d) All books of the Treasurer shall be audited annually
    in July by an auditor approved by the Board of Directors
    at the Spring Board Meeting. The auditor shall render
    a written report to the President no later than thirty (30)
    days after the audit is completed. The President shall
    review the report and turn it over to the Treasurer to be
    filed, no later than thirty (30) days after receipt of the
    report. The Treasurer shall read the audit report at the
    Fall Board Meeting.

Section 5. (Additional Duties)
a) Each officer shall, upon or within thirty (30) days after
    the expiration of her term of office, turn over to her successor
    books, papers and other property pertaining to her office.

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ARTICLE XII COMMISSIONS/COMMITTEES


Section 1.
Commissions and Special Committees may be created or discontinued as the Executive Committee or Board of Directors deems advisable for the conduct of work.

Section 2.
A Chairman of any Commission shall serve one term of two (2) years or until her successor is appointed. She shall turn over to her successor books, papers and other property pertaining to her position within thirty (30) days after the expiration of her term.

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ARTICLE XIII DUES AND CONTRIBUTIONS


The objectives and purposes of this KDCCW shall be the following:

Section 1.
Annual dues are required for each organization to affiliate with the National Council of Catholic Women. Annual NCCW dues shall be due and payable to the Diocesan Treasurer each year by December 1.

Section 2.
Membership dues for individual Catholic women shall be submitted by the individual to the National Council of Catholic Women.

Section 3.
The KDCCW shall be privileged to solicit and accept contributions from interested persons wishing to assist the KDCCW. They shall have neither voice nor vote in the deliberations of the KDCCW.

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ARTICLE XIV POLITICAL ACTIVITIES


Section 1.
No officer of the KDCCW or member of the Board of Directors may be a candidate or hold a political office at the State or National level while serving as an officer of the KDCCW.

Section 2.
No monies shall be given in the name of KDCCW to support the activities of any political candidate or party.

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ARTICLE XV FUNDS AND PROPERTY


The Board of Directors shall be trustees to take title to and hold all funds and personal property of the KDCCW.

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ARTICLE XVI RESOLUTIONS


Section 1.
There shall be a Resolutions Committee consisting of at least three (3) members who shall be appointed by the President.

Section 2.
Two (2) weeks prior to the Winter Board Meeting will serve as the deadline for presentation of resolutions to the Resolution Committee.

Section 3.
a) The Resolutions Committee shall review all proposed resolutions
    and present them to the Board of Directors at the Winter Board
    Meeting with recommendations for consideration and approval.
    By majority vote, the Board of Directors shall have the power to
    reject any resolution.

b) If a resolution is rejected by the Board of Directors, the
    member may present it to the Diocesan Convention. The
    resolution shall be considered provided two-thirds (2/3)
    of the voting delegates approve.

c) The proposed resolutions shall be sent to the
    membership no less than sixty (60) days prior to
    the Diocesan Convention.

Section 4.
Notwithstanding the time limit in Section 2, a member shall have the power to present to the Resolutions Committee/Board of Directors a timely resolution for consideration by the Diocesan Convention no later than at the opening session of the Diocesan Convention. One hundred (100) copies of the proposed resolution must accompany the request for consideration.

Section 5.
The Chairman of the Resolutions Committee may request a copy of the permanent file from the Recording Secretary.

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ARTICLE XVII AMENDMENTS


Section 1.
The bylaws may be amended at any Diocesan Convention by a two-third (2/3) vote.

Section 2.
a) The Bylaws Committee shall present proposed amendments
    to the Board of Directors at the Winter Board Meeting.

b) The Board of Directors shall have authority to change any
    provision of the proposed amendment.

c) Voting delegates at the Diocesan Convention may make
    amendments to the proposed amendments.

Section 3.
The proposed amendments and rationale shall be sent to the membership no less than sixty (60) days prior to the Diocesan Convention.

Section 4.
An emergency amendment may be proposed without prior notice at a Diocesan Convention provided it has been previously approved by the Board of Directors by a three-fourth (3/4) vote of full membership of the Board of Directors. Such an amendment shall be approved by three-fourth (3/4) vote of the voting delegates at the Diocesan Convention.

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ARTICLE XVIII INDEMNIFICATION


Section 1.
The KDCCW shall indemnify, to the full extent permitted by the laws of the State of Tennessee, any Executive Administrator, Acting Executive Administrator or member of the Board of Directors against expenses actually and necessarily incurred by her in connection with the defense of any action, suit or proceeding in which she is made a party by reason of being or having been such Executive Administrator, Acting Executive Administrator or member of the Board of Directors, except in relation to matters as to which she shall be adjudged in such action, suit or proceeding to be liable for negligence or misconduct in the performance of duty. Such indemnification shall not be deemed exclusive of any other rights to which such Executive Administrator, Acting Executive Administrator and members of the Board of Directors may be entitled, under any agreement, vote of the Board of Directors or members, or otherwise.

Section 2.
Expenses incurred with respect to any such claim, action, suit or proceeding referred to in this article may be advanced by the KDCCW prior to the final disposition thereof upon receipt of an undertaking by or on behalf of the recipient to repay such amount unless it shall ultimately be determined that she is entitled to indemnification under this article.

Section 3.
The rights of indemnification provided in this Article shall be in addition to any rights to which any persons concerned may otherwise be entitled by contract.

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ARTICLE XIX DISSOLUTION


In the event of dissolution, the residual assets of the Knoxville Diocesan Council of Catholic Women will revert to the Diocese of Knoxville

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ARTICLE XX PARLIAMENTARY AUTHORITY


The rules contained in Robert's Rules of Order, Newly Revised, shall govern the KDCCW in all cases to which they are applicable and in which they are not inconsistent with these bylaws.

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a.

The Resolutions Committee shall review all proposed resolutions and present them to the Board of Directors at the Winter Board Meeting with recommendations for consideration and approval. By majority vote, the Board of Directors shall have the power to reject any resolution.


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